Develop Project Management Plan

Develop PM Plan

-Rikesh Mathew

Develop Project Management Plan

Project Integration Management is the specific responsibility of the project manager andit cannot be delegated or transferred. The project manager is the one that combines theresults from all the other Knowledge Areas to provide an overall view of the project. Theproject manager is ultimately responsible for the project as a whole.Projects and project management are integrative by nature, with most tasks involvingmore than one Knowledge Area.The relationships of processes within the Project Management Process Groups andbetween the Project Management ProcessProject Integration Management is about:Ensuring that the due dates of project deliverables, the project life cycle, and thebenefits realization plan are aligned;Providing a project management plan to achieve the project objectives;Ensuring the creation and the use of appropriate knowledge to and from theproject;Managing project performance and changes to the project activities;Making integrated decisions regarding key changes impacting the project;Measuring and monitoring progress and taking appropriate action;Collecting, analyzing and communicating project information to relevantstakeholders;Completing all the work of the project and formally closing each phase, contract,and the project as a whole; andManaging phase transitions when necessary

PM Process Group

: Planning

Knowledge Group
PM Knowledge Area

Integration

What does it do?

  • A formal written document that lies out how the project will the executed, monitored, and controlled.
  • Management plans are strategies for managing the project in each knowledge area. 
  • Management plans for each area is unique as each project must by definition be unique.
  • Unifies all subsidiary management plans together, including scope, time, cost, quality, HR, communications, risk, procurement, and stakeholders management plan.
  • Changes are unavoidable. If a change needs to be made to the PM plan, the change needs to be approved by the Change Control Board (CCB).
  • Baselines will be included in the PM plan, including scope, time and cost baselines. The final deliverable will be measured against the initial baselines.
  •  It defines the actions that must be executed.
  • PM plan may be summary level or detailed depending on the application
  • Follows Progressive elaboration as the planning stage is iterative, as more information is known, the plan becomes more detailed

Key Benefits

  • The production of a comprehensive document that defines the basis of all project work and how the work will be performed.

ITTO

ITTO

Inputs

1. Project Charter
  • Defines high level boundaries of the project.
  • It establishes the project objective.
  • Project team uses the project charter as a starting point for planning.
  • Project charter varies in complexity of the project and the amount of information known at the time of its creation.
2. Outputs from other Processes
  • Contains baselines: Cost, Quality, Scope
  • Contains knowledge area management plans like scope and quality management plan which shows how you will approach these topics.
  • Documents updates
3. Enterprise Environmental Factors (EEF)
  • We have no control over these factors but they can impact our project
    1. Governmental or Industry Standards
    2. Culture
    3. Administration
    4. PMIS
    5. Organizational Structure
4. Operational Process Assets (OPA)
  • The way your organization wants you to run your projects which includes templates
  • Includes the 4 P’s – Plan, Processes, Procedures & Policy
  • Lessons Learned knowledge base
  • Historical Information
  • Standardised guidelines and work instructions.

Tools & Techniques

1. Expert Judgement
  • Groups or Individuals with specialised knowledge to assess inputs.
  • It includes consultants, stakeholders, subject matter experts, PMO etc.
  • It helps tailor the process to meet project needs
  • Develop Technical details to be included
  • Determine resources and skills required
  • Prioritize the work on project to ensure efficient resource allocation
2. Data Gathering
i. Brainstorming
  • Identify a list of ideas in a short period of time.
ii. Focus Groups
  • Brings a group of stakeholders together to discuss project management and integration approaches
iii. Interviews
  • Obtain information and requirements from stakeholders to develop project management plan
iv. Checklists
  • To verify that the PM plan has all the required information
3. Interpersonal & Team Skills
i. Conflict Management
  • Used when stakeholders disaree on a topic
ii. Facilitation
  • Guide a group to make a successful decision and promote effective participation.
iii. Meeting Management
  • Preparing an agenda, ensuring a key stakeholder for each group and sending out meeting minutes
4. Meetings
  • Held by key stakeholders to reach agreement on a project direction and to communicate project objectives.
  • On small projects it happens right after initiation
  • On large projects it occurs at the end of planning phase

Outputs

1. Project Management Plan
  • The project management plan describes how a project is executed, monitored and controlled
  • It integrates and consolidates all the subsidiary plans and baselines from the planning process. 
  • Other project management plan document consists of change management plans, configuration plan, performance measurement baseline, Project lifecycle
  • You will have to tailor your project management plans by selecting the best template.

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